This past week was spent largely recruiting past teams of more than 10 people. Looking up past participants was actually a little difficult, because the goal was to get in contact with the team captain (so we had to find that person in the midst of all the other information).
I also put in the order for the sponsor board and the goody bags, so it took some time to find high-resolution images to send to both print companies. I learned that EPS files are high-resolution, and many other common file types are not (learned this the hard way!).
Lastly, I sent out the final details for exhibitors and volunteers. Organizing the volunteers was bigger project than I thought because there continue to be cancellations, and others have not expressed a need for a certain assignment. We also need to train our volunteers, so I created a schedule for their arrival on the day of the event that I’ll be able to work from. I’m planning to add phone numbers for vendors and people crucial to the event.