Managing Files in Moodle

One of the first things Blackboard users need to familiarize themselves with when using Moodle is the File management system. Users will find that they need to spend considerable time organizing, uploading and updating files into special folders or directories. When you add a directory as a resource you can easily select the particular directory (or folder) that contains all files related to that topic. Although File management might seem cumbersome at first, once the user is familiar with the system it will prove very helpful and intuitive.

You upload files to your moodle course in the following way:
  • Go to your course home page, and then click on File under the Administration box.
  • Next, click on upload a file and add the required files. You then have the option of creating new folders or ‘directories.’ Create separate folders for different topics like Assignments, Readings and Course Information to name just a few.
You can then send files to different folders in the following way:
  • Click on the checkbox next to the files you wish to move to a particular folder.
  • Then go to the dropdown menu (‘with chosen files’) and select ‘move to another folder.’
  • Now, you will see a description above the menu that says ‘x files selected for moving. Now go into the destination folder and press ‘Move Files to Here’ ‘
  • Click into the folder you wish to move the selected files to.
  • Then click on ‘Move files to here.’
Your selected files will now appear in the designated folder.
Please be aware that your files will now be moved entirely into the designated folder. Your files will only appear in that particular folder from now onwards.

Moodle: Uploading files to Moodle

If you would like to upload course materials, such as: documents, videos, audio files, etc.,  you could easily do that with Moodle in a few steps.

Step 1: Turn the editing mode on. You could do that by looking under the “Course Administration” header on the left-hand side of the page, and then by selecting “Turn Editing On”.

At this point, you can either create File Folders, such as “Readings” so that those documents are all in one location, or you can upload individual files into the proper topic week. I will show you how to do both, beginning with the former.

To Create A Folder with Files:

1. In the topic of your choosing, select the drop-down named “Add a resource”. Then select “Folder”.

2. On the next page that opens, name your folder and give it a description. From there you can upload files directly into the folder by selecting “Add…” in the “Content” box.

3. Once you upload your files, select “Save and display”. You will see the folder, the folder description and the files.

If you forgot to add any files to that folder, it is possible to add more files at a later time. To do so follow these steps:

1. While editing is on, select the folder in question. Once the folder opens, select “Edit”.

2. On the next page, select “Add…” and follow the previous steps.


To Upload Individual Files into Topics:

1. While editing is on select the drop-down “Add a resource…” in the proper topic. Then select “File”.

2. Give the file a name, and if desired, a description as well.

3. In the “Content” box, select “Add”. Select the file you want to upload by selecting “Upload a File” in the popup, and finding the proper file(s).

4. When satisfied with the uploads, select the “Save and display” button. You will see the file.


The files and the folders will automatically be public to students. If you would like to upload a private file (not automatically viewable to students), follow these steps:

1. On the left-hand side of the screen, find a box that says “My private files”.

2. Click on the “Manage my private files” button.

3. Feel free to add new folders, and to add files into those folders using the same method as before.


It is possible to turn private files public. To do this follow the steps for “Upload Individual Files into Topics”. However, this time when you select “add”, on the left-hand side of the popup select “Private files”, and locate the file you want to make public to your students.